Waiver, Release And Hold Harmless Agreement
Tell us about your event.
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I acknowledge that participating in the Activity involves certain risks (some of which I may not fully appreciate) and that injuries, death, property damage or other harm could occur to me or others. I accept and voluntarily incur all risks of any injuries, damages, or harm which arise during or result from my participation in the Activity, including any associated travel, regardless of whether or not caused in whole or in part by the negligence or other fault, of the National Literacy Institute/National Literacy Professional Development Consortium ("Released Parties").
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I waive all claims against any of the Released Parties for any injuries, damages, losses or claims, whether known and unknown, which arise during or result from my participation in the Activity, regardless of whether or not caused in whole or part by the negligence or other fault of any of the Released Parties. I release and forever discharge the Released Parties from all such claims.
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I agree to indemnify and hold the Released Parties harmless from all losses, liabilities, damages, costs or expenses (including but not limited to reasonable attorneys' fees and other litigation costs and expenses) incurred by any of the Released Parties as a result of any claims or suits that I (or anyone claiming by, under or through me) may bring against any of the Released Parties to recover any losses, liabilities, costs, damages, or expenses which arise during or result from my participation in the Activity, regardless of whether or not caused in whole or part by the negligence or other fault of any of the Released Parties.
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I have carefully read and reviewed this Waiver, Release And Hold Harmless Agreement. I understand it fully and I execute it voluntarily.
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No alcohol, drug usage or drug paraphernalia, consumption or distribution can be served or consumed onsite. NLI/NLPDC does not hold a permit from the Texas Alcoholic Beverage Commission ("TABC"). Any club or establishment that does not hold a TABC permit is prohibited by law from serving or offering to serve alcohol to its members.
NLI Event Forms
***COVID disclaimer*** If your event needs to change due to COVID-19, we are allowing events to reschedule to later dates as many times as needed and with as much time as you need for a new date. We are not issuing refunds, only reschedules. By continuing with the Booking, you agree to this policy. _____________ (Initial for Agreement)
You must be over the age of 21 to book your event at NLI. You will be required to provide a valid ID. NLI has a strict 21 and up policy. The Renter and Renter's attendees must be 21 years of age or older. Minors must be accompanied by a parent or legal guardian. _____________ (Initial for Agreement)
The time slots reserved include set up and clean up time. Outside deliveries (all vendors included) must be done within the rental time frame.
There is a deposit that goes towards holding your date, setting up and taking down your event, and cleaning fee. (none refundable)
There is a $300 security deposit for incidentals that will be returned to you in 1-2 business days. Incidentals: damages, items missing, and not cleaning or ending your event on time. (refundable)
To server alcohol you will need to hire HPD Officer and that is booked through us. - $300
See details below.
The basic cleaning fee is automatically added to each rental covers NLI mopping the floors and cleaning the bathrooms only. The Renter is responsible for cleaning after their event .(Initial for Agreement- Waived Sept. 2022)
Once you make the 50% deposit you have entered a binding agreement with NLI.
The 50% deposit goes towards your rental and is NON-REFUNDABLE, NO EXCEPTIONS. The remaining balance is due on or before 45 days prior to your event date. If unpaid, the card on file will be charged on the 44th day prior to your event date. Cancellations and date transfers must be made at least 45 days prior to your event start date, no exceptions. NLI has the right to cancel your event for non-payment 44 days prior to your event date for an unpaid balance.
The Security Deposit payment is captured two days prior to your event date and held pending until we return to the space to check for cleanliness, damage, missing items, indoor smoking, etc. We use a card on file for your Security Deposit hold, you do not have to do anything further. This transaction is made via Stripe using Authorize and Capture. We do not charge the card (capture the charge), you will see it pending and will not process unless we find a reason to need to create a true charge. If we find reason to charge your security deposit amount, we will contact you prior to making the charge to discuss. We have up to 7 days to capture a charge from the date of your rental. It is our policy to contact you right away. If we find no reason to charge your security deposit (hopefully that's the case), we simply release the hold. It is our policy to release the hold as soon as possible, typically the Monday after your rental but we have up to 7 days. NLI has the right to capture the initial $300 Security Deposit hold and hold another if there are obvious damages beyond $300 or $500 when we enter the space. _____________ (Initial for Agreement)
IMPORTANT NOTICE: If you are not responding to us during your event and we have to make a trip out to the venue to reach you due to an issue or late check out there will be an automatic trip fee of $150.
Indoor smoking is an automatic loss of the full $300 security deposit.
NAVIGATION VENUE AGREEMENT:
The warehouse areas are not included in my rental. Do not allow your guest to enter gray curtains in the far back area. I agree and understand that I will automatically be fined $500 for not following these terms. I agree and understand that NLI may hold an additional $500 if we have entered and caused damages or additional cleaning on the third floor, rooftop, or any of the locked additional rooms that are not apart of my rental. _____________ (Initial for Agreement)
Included in my rental:
Tables
Table cloths
Chairs
DEPOSIT AND CANCELLATION CHARGES
The half-down payment is non-refundable. An event is considered booked when NLI has received a half-down deposit (that is 50% of the rental amount) and we have marked your invoice as Reserved. You are not booked until your invoice has been marked Reserved by NLI. The half-down deposit will be applied to the total balance. The remaining balance must be paid on or before 45 days prior to the rental date and is non-refundable/non-transferable. Should the event be canceled or postponed, the half-down amount paid is non-refundable, no exceptions. If a rental is canceled at least 45 days prior to the rental date, the half-down amount, and any additional amount paid, can be applied toward another event with NLI or anything paid over the half-down deposit can be refunded. Cancellations/transfers must be used no later than 12 (twelve) months after the original scheduled rental date. We allow one date transfer per rental. There is a $100 cancellation fee that is due at the time of cancellation/transfer. This amount will be charged to a card on file. Transferred rentals are subject to current pricing (we don't freeze your original rental amount). For date transfers: the full balance will be due at the time of booking to reserve your new date. The total amount paid will be non-refundable and non-transferable. Renters may also be required to sign a date transfer addendum. If a rental is canceled less than 45 days prior to the rental date, the entire amount paid is non-refundable, and any additional amount owed will be charged to a card on file and will be non-refundable/non-transferable. NLI has the right to send your balance owed to collections for non-payment. NLI does not provide refunds for situations beyond our control such as but not limited to: weather, parking, game/event schedules, etc. NLI does not give refunds for rentals booked prior to touring to secure a date yet later decide the venue is not a good fit. Tour first then book if there is any uncertainty.
I am aware that NLI STRONGLY encourages me to tour the venue before reserving my date. I understand and agree that NLI will not refund me should I decide the venue is not a good fit because I chose to book my date before touring the venue.
NLI reserves the right to cancel your Event at any time, and is not required to credit or refund you for any amount paid if your Event is cancelled for not following NLI guidelines. _____________ (Initial for Agreement)
RELEASE AND INDEMNIFICATION
RENTER SHALL INDEMNIFY, DEFEND AND SAVE HARMLESS NLI, ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL LOSS, COSTS (INCLUDING ATTORNEYS' FEES), DAMAGE, EXPENSE, AND LIABILITY (INCLUDING STATUTORY LIABILITY AND LIABILITY UNDER WORKERS' COMPENSATION LAW) IN CONNECTION WITH CLAIMS, JUDGMENTS, DAMAGES, PENALTIES, FINES, LIABILITIES, LOSSES, SUITS, ADMINISTRATIVE PROCEEDINGS, ARISING OUT OF ANY ACT OR NEGLECT BY RENTER, ITS AGENTS, EMPLOYEES, CONTRACTORS, INVITEES, REPRESENTATIVES, IN, ON OR ABOUT THE FACILITY. THIS INDEMNITY SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. RENTER HEREBY RELEASES NLI FROM ANY AND ALL LIABILITY OR RESPONSIBILITY TO RENTER OR ANYONE CLAIMING THROUGH OR UNDER RENTER BY WAY OF SUBROGATION OR OTHERWISE FOR ANY LOSS OR DAMAGE TO EQUIPMENT OR PROPERTY OF RENTER EITHER COVERED OR NOT COVERED BY ANY INSURANCE THEN IN FORCE. _____________ (Initial for Agreement)